Running a small to medium-sized business (SMB) is no small task. Whatever industry you’re in, you probably have more items on your to-do list than time to do them – so the last thing you want to be worrying about is whether or not you’re properly securing your company’s data. PasswordBox makes it simple by giving you and your employees the tools to properly manage passwords, sensitive information, shared accounts and more - and it can be adopted office-wide without spending a penny.*
First, here’s what you should know about passwords:
- each unique online account should have a unique username and password combination
- ‘strong’ passwords should be 15 characters long, with a combination of upper and lower-case letters, numbers and symbols
- a password should NOT be a word that can found in a dictionary in any language
- passwords should be updated every 3-6 months
With all of those guidelines, you’re probably thinking it’s impossible to manage all that for yourself – so how are you going to get your employees on board?
With PasswordBox, managing passwords is easy – whether you’ve got five accounts, or 500. Passwords and usernames are saved automatically while browsing, and once saved, PasswordBox can enter the username and password into login fields for seamless one-click login. (Look Ma, no hands!) There’s also a password generator that creates strong, hack-proof passwords, Safe Notes for securing sensitive text info and a digital Wallet for credit cards, identification documents, loyalty cards, store membership and even passports. Giving your employees the tools they need to better manage passwords and other data empowers them to adopt and use proven techniques to protect data – theirs, and yours.
Sharing passwords is one of the biggest security pain points for a SMB. Bringing on a new hire, and need to get them set up with an email account and password? Want to share access to your business’ social media profiles, but are afraid to give out a password you’re using elsewhere? Too often, vital account information is shared through email or hastily written on a slip of paper – and once it’s been shared, you can’t take it back. Via the ‘Sharing’ tab of your PasswordBox, you can share your passwords securely, see who has access to which accounts and you can revoke access at any time. If you update a shared password, that update will be synced to those you’ve shared it with, so they’ll have access to the current information for logging in without being able to view the actual password. You may have already heard horror stories of disgruntled employees keeping company accounts held hostage as a bargaining chip – with PasswordBox, you can be certain this won’t happen to you.
Do you know where your employee’s cell phone is right now? The Bring Your Own Device ‘trend’ is here to stay – but you may not realize how much sensitive business data could end up in the wrong hands if that device is stolen. Over half of all employees admit to keeping work-related data on their mobile devices, often without even a simple PIN-code lock protecting the device’s contents. With the free PasswordBox mobile apps for iOS and Android devices, employees can access the information they need securely within the in-app browser, so there’s no need to leave sensitive information accessible anywhere else on the device.
Using PasswordBox to secure and manage data for your SMB can save you time, headaches and money – so you can get back to doing what you love. Are you using PasswordBox for your small business? If so, we’d love to hear from you! Leave us a note in the comments, or connect with us on Facebook or Twitter.
*PasswordBox Unlimited subscriptions are available for US$11.99 annually, but for employees who need to manage less than 25 passwords, they can use the free, limited storage version with full features including Wallet, Auto-Sync across devices and data backup for no cost.